At Work On a Mac

So we all know and love Spotlight. Ever since it’s appearance in OS X several years ago, it’s been a great way to find files and even to launch applications. As an app launcher, even though it works pretty well, Spotlight has a few shortcomings compared to applications like Launchbar. For one thing, it doesn’t support abbreviations and it can be quite a bit slower to use since it indexes everything.

There is however a few things you can do. First, open the Spotlight preferences in System Preferences and disable everything you don’t care about. I never search for fonts for example, so I always disable that. The key here however is to make sure Applications are at the top of the list.

While you certainly knew about this first tip, you might not know about the second one. Other than filename and content, Spotlight also searches each file’s metadata and one that always exists and is accessible through the Finder is the “Spotlight Comments” field where you can type anything you want.

For the apps you use the most, find their icons in the Finder and type CMD-I to open the Get Info panel. There, you’ll find the Spotlight Comments field. The key here, is to add something unique to make the search fast. I suggest adding “aa” in front for application followed by a few letter. Firefox for example could be aaf. You can then “Cmd-Space” to open spotlight followed by your 3-4 letters abbreviations (“aaf”) followed by enter. The search is almost instant!

This unfortunately doesn’t work with system apps in 10.6 since those are locked when using the Finder. If you have PathFinder, you can actually change them from there.

Still not convinced that you need Leopard, Apple’s latest Operating System (10.5)? You can watch this excellent video from Macworld explaining 4 different major improvements to iChat, the gauche Finder and Spotlight pair and Preview.

I think these improvements are definitely in line with being more productive on a Mac.

You can now do phrase searches in Spotlight in a tip of the Google iceberg style (a complete list of Google search operators can be found here) by putting your search terms between quote marks. You can also do quick calculations with 40 mathematical operators (geeks rejoice).

Preview allows you to annotate a PDF file on the fly and finally select its text. You can also do an alpha channel (transparency) just like in Keynote on images to detach the subject from the background. You can send an image directly to iPhoto.

iChat allows you to open multiple IM accounts at once, it has three levels of compacted views to squeeze more conversations in a given window. It can now record a voice chat and a video chat (great for podcasts).

Finally the Finder is improved with the possibility of displaying the path in the Finder window. I like the look of the new Finder and its ease of use. I especially like he way the Dock stacks up my downloaded files and my Applications. I really enjoy Spaces that enables multiple Desktops (stop laughing Linux fans).

For those who want multiple Desktops (upgrade or not) I recommend Desktop Manager, a neat little utility even more powerful than Spaces. Hope you enjoy these features, I recommend you upgrade to Leopard and do the upgrade to 10.5.1 immediately after. A clean install is the way to go, provided you have backed up your user folder previously.

Quicksilver is the greatest keyboard or mouse extension for the Mac depending on how you look at it. It is now an open source project (as soon as they get the source code it seems) so expect more features in future releases. For now you can get it here. It really simplifies your life at the Mac as it reduces greatly mouse clicking and window pane aiming and displacing.

I find myself clicking more on a Mac than on a PC.

I know it does not make scientific sense. Look the Mac is windows driven (really no pun intended) and the PC is keyboard savvy, filled with keyboard shortcuts.

I use COMMAND+Tab to switch from an application to another (this is nice when you’re in a full screen presentation and you want to surf the web for your audience) and COMMAND+H to hide an application (and its obtrusive window pane).  I also find myself searching the awkward Spotlight with COMMAND+Space bar. I find Spotlight slow and unpleasant to use when I’m frantically awaiting results that keep updating.

I took me years to structure my folders in a workable manner. Using the project’s title works best for me. All files within are then broken into subfolders (background, images, text, presentation). Most of my search requests are for recent files, a few clicks away. You can also use the Apple and Recent elements on the Finder. And that’s about it if you don’t install Quicksilver.

The fundamental difference, in terms of semantics between Spotlight and Quicksilver is that Spotlight indexes a given file’s content (except if it is crypted) and QS only indexes file names. So you can see why one does not replace the other. You need both. Quicksilver is so rich in features that you can turn into a power user in no time. Once you have mapped your favourite keys to evoke it (I use OPTION+Space bar) it allows you to quickly find an application or a file and launch it with a simple carriage return (Enter key). It does much more but you’re going to have to dig in for the rest.